Shareholders with voting rights may exercise them by postal mail on every item on the agenda by means of a letter containing a voting declaration.
The letter must bear a signature identical to the one on the identification document and must be addressed to the Chairman of the Board of the General Shareholders Meeting, and sent by registered mail with acknowledgement of receipt to the Company's registered office, in accordance with the previously mentioned deadlines. Shareholders may also exercise their right to vote electronically, if so determined, for instance, by decision of the chairman of the board of the Shareholders' Meeting.
The letter must be accompanied by a legible photocopy of the shareholder's national or foreign identification document and, in the case of a shareholder that is a legal entity, it must be signed by the legal representative, with the signature recognised in that capacity. The letter should also contain proof of the inscription, on behalf of the shareholder, in a book-entry securities account, of the shares with which he/she intends to exercise the right to vote.
The sending of this letter with the voting declaration does not exempt the shareholder from sending, in writing (i.e. by letter or email), his intention to participate in the General Meeting, within the period published for due purposes, and until the end of the 5th trading day prior to the date of the General Meeting, a declaration issued by the financial intermediary entrusted with the service of registering the shares in an account.
Only the vote declarations expressly and unequivocally stated shall be considered valid:
- The indication of the item or items on the agenda to which it refers;
- The specific proposal to which it refers;
- Precise and unconditional indication of the vote for each proposal;
- Postal votes count as negative votes in relation to deliberative proposals presented subsequent to the date on which those votes were issued.
If the vote is exercised by post, the description of how it is done, including the address, physical or electronic, the security conditions, the deadline for the reception of the vote declarations and the date of their calculation are included in the summon for the General Meeting.
Postal votes will be scrutinised by the Board of the General Meeting, by adding them to the votes cast at the Meeting.